Q: What happens if an intergroup (and its groups) doesn’t have a member willing to become secretary?
A: When I was Intergroup chair and there was no secretary, I asked someone to be “acting secretary” just for that meeting. This could be repeated until the secretary job was filled. If someone is willing but feels intimidated, I have also found it helpful to point out that a secretary doesn’t have to do the equivalent of stenography and write down everything verbatim. All that is needed beyond time, place, and attendance is a general summary of committee reports, the motions made (including the maker of the motion), and whether the motion passed or not. I also offer my help with the minutes if needed. I was very reluctant to raise my hand and volunteer when I was new to service. If approached privately, I felt free to voice any concerns. Often this was enough so I felt comfortable accepting the job. Likewise, for a meeting or group, the secretary position could be filled week to week until one is found to take the position for 6 months. Encouraging privately is an appropriate approach as well.
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Click on the link below to see an archive of previous Ask-It Basket questions and answers. Remember that these answers are the opinions of individual members of the Board of Trustees and others may have different opinions. It’s a good idea to read other OA materials that address an issue and ask around in meetings for more opinions. Also keep in mind that circumstances change and opinions are refined over time. Ask-It Basket Archive